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SE MN Radio Advisory CommitteeMeeting Minutes

Thursday, May 20, 20101:00 p.m. to 3:00 p.m.

Rochester Public Utilities     4000 East River Road N.E.Rochester, MN 

1)  Meeting was called to order by Chair Darnell at 13:00 Hours. 

In Attendance:                                               

 Tim Heroff/City of Rochester             Steve Borchardt/State of MN DECN                   Daryl Jensen/Fillmore Co.                   Rick Eggert/Dodge Co.                                        Doug Ely/Houston Co.                        Don Gudmundson/Steele Co.                               Scott Yeiter/Houston Co                     Dave Brand/Winona Co.                                     Mark Darnell/Olmsted Co. (Chair)       Judy Indrelie/Olmsted Co.                               Michael Peterson/Winona Co.             Dick Cook/Rice Co.                                              Rick Freshwater/Olmsted Co.             Mike Ask/Fillmore Co.                                          Barb Brewington/Rice/Steele Co.        Kevin Torgerson/OC EOC                                 Rodney Bartsh/Wabasha Co.              Paul Bostrack/City of Winona                                 Joe Rau/Dodge Co.                            Brenda Wodele/Wabasha Co.                                   Jim Daley/City of Rochester               Victor Wanehana/DOC                                          Neale Catlisila/Ancom                        Matt Maas/Dodge Co.                                          Gene Mrozek                                     Richard Hoffman/Motorola                                  Shari Schmidt/Motorola                       Kari Haarstad/ Olmsted Co.

2)  Guest Welcome and Introduction  

3)  Approval of Agenda - with addition of Nate Timm - training. Add to Item S under new business.  Motion by Bartsh/Jensen to approve today’s revised agenda.  Motion carried unanimously. 

4)  Approval of Minutes for the April 15, 2010 Meeting:Motion by Bartsh/Heroff to approve the April 15, 2010 minutes as written.   Motion carried unanimously. 

I.      5)  Open Issues

a)      Goodhue County Progress Update –Nate Timm-

Progress is slow, have had some set back.  Looking at late June/July for target date.

b)      Freeborn County Progress Update – Sheriff Harig – not present

c)      Rice County Progress Update – Sheriff Cook –

Everything is on track.  Looking at making the transition in 2011.

d)     Wabasha County Progress Update – Sheriff Bartsh

New dispatch center will be up and running next week. Does not see them transitioning next year unless grant comes through for the Fire Dept.

e)      Winona County Progress Update – Sheriff Brand / Mike Peterson

Meeting with the County Board and City in June to go over grant that they received.  Transition end of this year, beginning of next year.

f)       Houston County Progress Update – Sheriff Ely / Scott Yeiter

 

Participation plan kicks off on June 2. Continuing to move forward.

g)      Fillmore County Progress Update – Sheriff Jensen

Our participation plan kick off is the same day as Houston County as SEH is doing both of the participation plans.  This point we are looking at a long term migration.

h)      Steele County Progress Update – Sheriff Gudmundson/Barb Brewington

i)        Sheriff Cook gave the update for this county.  Sent letter out to Mower, Freeborn, Waseca, LeSueur, Rice and Steele County to do a study on consolidation.  This is just a study to see if we should be looking at a regional center somewhere along the I-35 corridor.  First meeting will be the June.

j)        Dodge County Progress Update – Matt Maas

 Finishing up a couple of items on the Participation plan to get final approval. Otherwise status quo.

k)      Northland Business System – Mary Ewers

She spoke at the Owners and Operators Group this morning and will be giving a short Power Point presentation with Brian DeBarry from Verint on updated 911 software for users.  This is the Next Generation 911 software and gives you video and other features.  This will be available the end of 2010.

l)        Recap of conference and Leadership Meeting – Mark Darnell

Interoperability conference - very well attended. This was an excellent conference to attend. 

New requirements for our region are that we have to do a multi-jurisdiction response to an incident before the end of the year.  This would be similar to what we did at the Event Center a couple of months ago.  

From now on the RRB will need to approve all grants prior to applying for them. 

They are working with all interoperability with EMS (ambulance to ambulance, ambulance to hospital, LEC to ambulance). One of the things we need to know is the State Patrol will probably be sending a letter out that if you request their air unit they will be requesting you to go to a Statewide Tactical (S Tact) to work.  If you do not have the ability to do that they will not help.  We will see how that works.

We should also check our bylaws and make sure everything is in order.  We haven’t done that in awhile so we should do that before the end of the year.

m)    Operations & Technical committee update – Rick Freshwater/Nate Timm

The first thing that was approved was a Statewide talk group for Tribal governments. We will be the first state in the country that will have this.  Stearns County got a new talk group for statewide roam.  MN Dept of Health got approved request for more radio ids. Ron Whitehead did a talk about grant applications.  Topics were brought up about the MN Data Network that connects all our PSAT.   Participation plan presented from Alfa Wireless in Mankato were approved for the following counties, Red Lake, Lincoln, Redwood, Renville, Blue Earth, Brown, Faribault, Martin, McCloud, Nicollet, Sibley, Watonwan and Yellow Medicine.

n)      Grant Update / Indrelie

Working with State on glitch in payment of grant for preliminary participation plans vs. approved to make sure we can pay for participation plans as is without them being a final plan.  Not too worried but will just wait to see if there are any problems in the future with that.  Houston, Fillmore and 10% of Wabasha’s will be paid from the next grant that we have from the HSEM 2008 Grant fund.  EM’s are aware and know that is coming.  Should take care of everybody in our region getting your participation plan paid for.

Anyone that did attend the St. Cloud conference I am waiting for your costs to come in.  I have the list so I will watch to make sure we get them all in.  Paid for by the IECGP (Pink) Grant planning dollars.  

Nothing new with any of the grants just wanted to give you the updated papers and I kept them the same colors as before so you can see where we are at with available dollars.  Nate will be talking here on some training they would like and this would come out of the IECGP (Pink) grant planning dollars.  This grant ends on September 30, 2010 so it needs to be spent down. 

Green one is the radio grant (HSEM).  This one you have to buy two cross spectrum radios with this grant no matter what.  Column one is not enough for two radios but more than needed for one radio so the balance can come out of the second column.

Blue one is the PSIC grant.  Another equipment grant.  Goodhue, Olmsted, Wabasha and Winona have spent their dollars, so the rest need to get this spent down.  Ends September 30, 2010 but have heard talk that it may be extended.  Not sure on this will let you know if I hear anything.

Last one is White.  You have not seen this one, I just created this one.  This is the money that was the matching dollars and is being spent on minutes and time spent on the grant.  Including our fiscal agent work that Olmsted County is doing.

Judy met with Rice/Steele Co. and CFO and Auditor/Treasurer people and answered a lot of questions, so if you want me to come and meet with you to go over this I will surely do that to make this more clear.

Purple grant is the new IECGP grant.  This one is not available to us yet.  This is the matching fund of $912.92 and then you will get $2,738.75 to spend on another radio. I should know more on this in July.

Mark Darnell – Blue grant (PSIC) – there are people that may not be able to spend this by the grant end date and was wondering if you would like to put an deadline for those that do not intend on spending this so someone could use it up.  We will table this until we know for sure if this one has been extended.   

o)      Interoperability Update / TIC Plan Update – Steve Borchardt

No TIC plan information that is for Harry.  In the next 24 months 9 of you will be migrating to ARMER and 10 are going to need training. You need to talk with your vendor and we need to create a timetable so we can see who is going on and when and then what kinds of plans can we help you make with your neighbors if there is a gap in the migration.  

p)      State Update – Tim Lee

Working on sites in Goodhue County and moving along.  Towers going up all over the state, right now they are starting to bring up sites over by the Mankato area. 

q)      HSEM Update – Matt Maas/Kevin Torgerson

Quarterly meeting tomorrow. Not a lot going on. 

r)       Radio Users Group Update – Mike Peterson

Have not met since our exercise.  Meeting tonight at 6:30 and have a full agenda.

s)       Operations & Technical Committee update Jim Daley

Met this morning and had presentations and talked about migration plans.

 

New business

t)       Training – Nate Timm

Our first request and most important is we will be training our users and we have Tom Justin who will be training our trainers, probably 15 to 20 trainers in our county. We are requesting $6,000 for that. We will be training about 900 people.

Motion by Sheriff Bartsh and second by Sheriff Brand to approve $6,000.00 to hire Tom Justin to train the trainers for Goodhue County.  Motion carried unanimously.

Money will more than likely come from the PSIC (Blue) grant.  We have had Tom Justin train before and that is where the money came from.

 

Second request is in our county we currently have an Administration Council that can create talk groups, create radio ids, run system reports, send talk groups to radios that don’t have a specific talk group all the things that Rick does right now we have the ability for Nate and Mike to do that in our county.  Unfortunately the State will not allow anyone to get that training from the State until they go through the Motorola training in Schaumburg, IL.  This class would be held July 19-23 and the cost for Nate would be $2,850 for the class, $550 for hotel, $200 for gas, $948 for OT and $300 for meals.  Total of $4,850 for Nate and then Mike would be $3,700, his would be less with no OT for   total of less than $9,500  for the two them.  Then they would be able to go the State for that training which is giving free of charge. 

Judy will have to check this over with the Grant people to see if this is allowable, all but the OT would more than likely be allowable.  If the board wants to approve it and then Judy can check it out and bring it to the RRB.  This will benefit all as they will be able to train all, not just their county.

Motion by Sheriff Bartsh and second by Sheriff Brand to approve $9,500.00 for sending Nate Timm and Mike Petersen to Schaumburg, IL for training.  Motion carried unanimously.

Judy will check on this with the State but will likely come from the IECGP (Pink) grant.  

u)      Meeting date change request

Mark Darnell requests that the next RAC meeting be changed to June 14, 2010 at 12:30PM to coincide with the next RRB meeting.  It was mentioned that we should have combined meetings at least twice a year so we can see faces and sit side by side with your commissioner and be able to discuss.

Motion by Sheriff Jensen and second by Sheriff Ely to change next RAC meeting to the same date and time as the RRB on June 14, 2010 at 12:30.  Motion carried unamimously.

v)      Any new business for the good of the order

 Adjournment           Motion by Chief Deputy Yeiter/Sheriff Bartsh to adjourn the meeting.  Motion carried unanimously.   Meeting adjourned at 14:10 Hours. 

Next Meeting DatesNext RRB meeting scheduled for Monday, June 14, 2010 at 12:30 at Rochester Public Utilities.

Next RAC meeting scheduled for Monday, June 14, 2010 at 12:30 at Rochester Public Utilities.  

Respectfully submitted, Kari Haarstad 

 
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